We are BX2 Ltd

1. Who We Are

We are BX2 Ltd (“We are BX2”, “we”, “us”) is the controller of your personal data. We are committed to protecting your privacy and handling your personal information lawfully, fairly and transparently in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Notice explains how we collect, use, store and protect your personal information throughout your engagement with us.

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

• Name

• Date of birth

• Contact details (phone number, email address, postal address)

• Bank account details

• Identification documents (passport, driving licence, national ID, proof of address)

• Right to work documentation

• Emergency contact details

• Employment history, qualifications and references

• Information required for payroll, tax and compliance

• Information required by clients for assignment suitability

• Any other information you voluntarily provide during your engagement

3. How We Use Your Personal Data

We process your personal data for the following purposes:

• Assessing your suitability for work opportunities

• Managing your registration, placement and ongoing engagement

• Complying with legal and regulatory obligations (e.g., right to work checks)

• Paying you and administering payroll

• Providing information to clients and end hirers to secure work assignments

• Maintaining accurate business and financial records

• Providing references at your request

• Managing our relationship with you

• Ensuring the safety and security of our workers and clients

4. Lawful Bases for Processing

We process your personal data under the following lawful bases:

• Contractual necessity – to register you, place you in work and pay you

• Legal obligation – right to work checks, tax, payroll, regulatory compliance

• Legitimate interests – matching you to suitable roles, business administration, client reporting

• Consent – only where required and freely given (e.g., marketing communications

• Vital interests – emergency contact information

5. Who We Share Your Data With

We may share your personal data with:

• Clients and end hirers to secure work opportunities

• Payroll providers

• IT and system providers

• Background check providers

• Insurers and legal advisers

• Auditors and regulatory bodies

• Government authorities where required by law We will never sell your personal data.

6. International Transfers

If we transfer your personal data outside the UK, we will ensure appropriate safeguards are in place, such as:

• UK International Data Transfer Agreements (IDTAs)

• UK Addendum to EU Standard Contractual Clauses

• Adequacy regulations

7. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, including:

• Legal and regulatory requirements

• Contractual obligations

• HMRC requirements

• Reference requests

Full details are set out in our Data Retention Schedule.

8. Your Rights

Under UK GDPR, you have the following rights:

• To be informed about how your data is used

• To access your personal data

• To correct inaccurate or incomplete data

• To request erasure in certain circumstances

• To restrict processing in certain circumstances

• To object to processing based on legitimate interests

• To object to direct marketing

• To request data portability

• Not to be subject to automated decision making

You also have the right to complain to the Information Commissioner’s Office (ICO).

9. Security

We take appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access or disclosure. Only authorised personnel with a genuine business need may access your information. We have procedures in place to respond to suspected data breaches and will notify you and the ICO where legally required.

10. Contact Us

If you wish to exercise your rights or have any questions about this Privacy Notice, please contact:

Brad Peet – operations@wearebx2.co.uk

July 2026  

We are BX2 Ltd

1. Introduction We are BX2 Ltd is committed to full compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We collect and process personal data relating to job applicants, temporary and agency workers, employees, clients, suppliers and other individuals for legitimate business purposes.

This policy sets out how We are BX2 protects personal data and outlines the responsibilities of all staff when handling personal information.

2. Scope

This policy applies to all staff, including employees, agency workers, contractors, consultants, interns and volunteers. All staff must read, understand and comply with this policy. We are BX2 may issue additional guidance or supplementary policies where required. Any new or updated policy will be circulated before adoption.

3. Definitions

Personal Data Information relating to an identifiable individual, including opinions or intentions about that person. Processing Any operation performed on personal data, including collection, storage, use, disclosure, alteration or deletion. Business Purposes Activities necessary for the operation of the business, including HR, payroll, administration, compliance, finance, marketing and service delivery.

4. Data Protection Principles

We are BX2 complies with the seven principles of UK GDPR, ensuring personal data is:

1. Processed lawfully, fairly and transparently

2. Collected for specified, explicit and legitimate purposes

3. Adequate, relevant and limited to what is necessary

4. Accurate and kept up to date

5. Kept for no longer than necessary

6. Processed securely

7. Handled with accountability and documented compliance

All staff are responsible for applying these principles in their daily work.

5. Lawful Bases for Processing

We are BX2 will only process personal data where at least one lawful basis applies:

• Contractual necessity

• Legal obligation

• Legitimate interests

• Vital interests

• Public task

• Consent (used only where appropriate and freely given)

Where consent is used, individuals may withdraw it at any time.

6. Fair and Transparent Processing

We are BX2 will provide individuals with clear information about how their data is used through appropriate privacy notices. Staff must ensure personal data is processed fairly and only for legitimate business purposes.

Personal data must not be shared with third parties unless:

• there is a lawful basis for doing so, and

• appropriate safeguards are in place.

7. Accuracy and Relevance

Staff must ensure that personal data is:

• accurate and kept up to date

• adequate, relevant and limited to what is necessary

• used only for the purpose for which it was collected Individuals may request correction of inaccurate data. Disputed accuracy must be recorded and referred to the Data Protection Lead.

Staff must notify We are BX2 of any changes to their own personal information.

8. Security

Personal data must be protected against loss, misuse, unauthorised access, disclosure or destruction. All staff must follow We are BX2 security procedures, including:

• secure storage of documents

• password protection

• restricted access to systems

• safe disposal of confidential information

Where external organisations process data on behalf of We are BX2, appropriate contractual safeguards must be in place.

9. Data Retention

Personal data will be retained only for as long as necessary in accordance with We are BX2’s Data Retention Schedule. Retention periods are based on legal, contractual and operational requirements.

Staff must consult the Data Protection Lead if unsure about retention requirements.

10. International Transfers

Personal data must not be transferred outside the UK without appropriate safeguards, such as:

• UK International Data Transfer Agreements (IDTAs)

• UK Addendum to EU Standard Contractual Clauses

• Adequacy regulations

Staff must consult the Data Protection Lead before any restricted transfer takes place.

11. Rights of Individuals

Under UK GDPR, individuals have the following rights:

• Right to be informed

• Right of access

• Right to rectification

• Right to erasure

• Right to restrict processing

• Right to data portability

• Right to object

• Rights relating to automated decision making

All requests must be referred immediately to the Data Protection Lead. We are BX2 must respond within statutory time limits.

12. Direct Marketing

Electronic marketing may only be sent where:

• there is an existing client relationship, or

• the individual has given explicit consent

All opt out requests must be honoured promptly.

Staff must seek advice before commencing any new direct marketing activity.

13. Data Breach Reporting

All staff must report any actual or suspected data breach immediately to the Data Protection Lead. We are BX2 may be legally required to notify: • the Information Commissioner’s Office (ICO) within 72 hours, and/or • affected individuals Prompt reporting is essential to ensure compliance.

14. Accountability and Governance

We are BX2 maintains appropriate records of processing activities and implements measures to demonstrate compliance, including:

• staff training

• internal audits

• documented policies and procedures

• data protection impact assessments (where required)

15. Consequences of Non Compliance

Failure to comply with this policy may result in disciplinary action, up to and including dismissal. Compliance is essential to protect individuals’ rights and maintain the trust of clients, workers and partners.

16. Queries

Any questions or concerns about this policy should be directed to:

Bradley Szakacs – brads@wearebx2.co.uk or Brad Peet – operations@wearebx2.co.uk

July 2026  

This document sets out key information about your relationship with us, including details about pay, holiday entitlement and other benefits.

Further information can be found from We Are BX2 Ltd.

The Fair Work Agency (FWA) is the government authority responsible for the enforcement of certain agency worker rights. You can raise a concern with them directly on 020 7215 5000 or through the Acas helpline on 0300 123 1100, Monday to Friday, 8am to 6pm.

GENERAL INFORMATION

Name of employment business: We Are BX2 Ltd

Type of contract you will be engaged under: Contract for Services

Who will be responsible for paying you: We Are BX2 Ltd

How often you will be paid: You will be paid weekly in arrears

Expected or minimum rate of pay:

You will be paid at least the National Minimum Wage or National Living Wage:

• 21 and over: £12.71
• 18-20: £10.85
• Under 18: £8.00
• Apprentice: £8.00

Deductions from your pay required by law:

• Income Tax, National Insurance,

Any other deductions or costs from your pay:

• Pension contributions
• Any fees for goods or services: Not applicable

Holiday entitlement and pay:

• 5.6 weeks of paid holiday each year, calculated on a pro-rata basis, according to the hours you work. To book a holiday, you must have authorisation from the client and call our holiday line on 0161 444 3613 (option 4) on the week of the holiday.

Absence:

• If you are unable to attend work, or you are running late for work, you must inform us at least 1 hour before your shift start time by calling the absence line on 0161 509 6763 – you must leave a voicemail with your name, where your are currently on assignment and what time you shift is due to start. Unauthorised absence is not permitted. The correct procedure as advised previously must be followed if you are unable to attend work or complete a work shift/day.

EXAMPLE PAY

Example rate of pay:

• 40 hours x £12.71 = £508.40

weekly Deductions from your wage required by law:

• £48.25 Income Tax

• £21.33 National Insurance

Any other deductions or costs from your wage:

• £25.42 Pension employee contribution

Any fees for goods or services:

• Not applicable

Example net take home pay:

• £413.40

*Based on 1257L W1 Tax code  

This contract constitutes the written statement of particulars of your engagement as a worker as required by section 1 of the Employment Rights Act 1996. This is a legally binding document between us. Read it carefully and let us know if there is anything you disagree with or you do not understand. This contract establishes legal rights and obligations for both of us. This contract shall supersede and replace all prior contracts and agreements.

This contract is agreed between:

• A. We Are BX2 Ltd (Registered Company No. 14791879) of Office 101, Earl Mill, Dowry Street, Oldham, OL8 2PF  (the “Agency”)

• and

• B. The worker completing this registration form (“You”)

Agreed terms

1.We Are BX2 Ltd engages with and supplies workers who have the requisite skills to its clients (“End Client”).

2. You have the skills, abilities, licenses and clearances necessary to provide services to We Are BX2 Ltd’s end client/customer.

3. You agree that where you accept the offer of work by We Are BX2 Ltd (an “Assignment”), this allows We Are BX2 Ltd to provide services to our end client, such provision for services shall constitute a separate and distinctive engagement under this Contract for Services. Unless varied or amended or otherwise agreed between you and We Are BX2 Ltd (whether verbally or otherwise) in accordance with the specific provisions of this contract, these terms and conditions shall apply for each Assignment.

4. You agree that where you provide the Services to We Are BX2 Ltd in the furtherance of the provision of the contractor services then the terms and conditions in this agreement will apply (“the Contract”).

The Services

5. We Are BX2 Ltd is not obliged to offer any work to you at any time and you are not obliged to accept any work at any time. The offer of work by We Are BX2 Ltd does not in any way oblige We Are BX2 Ltd to offer further work or prevent We Are BX2 Ltd from withdrawing work already offered. The acceptance of any work by you does not oblige you to accept any further work or prevent you from withdrawing from work already accepted whether it is before, during or after any particular period of work.

6. The fact that We Are BX2 Ltd has offered you work, or offers you work more than once, shall not confer any legal rights on you and, in particular, should not be regarded as establishing an entitlement to regular work.

7. The precise description and nature of your services to We Are BX2 Ltd may be varied with each Assignment. The scope and extent of the services will be confirmed in written assignment schedules generated by We Are BX2 Ltd.

8. The start date of your first Assignment will be specified in the assignment schedule. You will be notified of the start date of any subsequent Assignments in further assignment schedules as generated from time to time.

9. You will ensure that the services are provided to the standard expected by We Are BX2 Ltd and our end client as well as complying with any standards specified in any assignment schedule that is generated from time to time.

10. You will comply with any relevant health and safety procedures, security measures and site timescales.

11. There is no collective agreement which directly affects your engagement as a worker.

12. No probationary period applies to this Contract.

Place of work

13. Your place of work will vary from time to time and you will be informed of the details of the assignment and location where you will be required to work in written assignment schedules generated We Are BX2 Ltd

14. You will not be required to work outside the UK.

Hours of work

15. Your hours of work will vary and will be confirmed to you prior to the commencement of an Assignment in written assignment schedules as generated from time to time. Remuneration

16. You will be paid at an hourly rate (unless otherwise indicated). The hourly rate will be detailed before the commencement of any assignment in a written assignment schedule but will not be less than the appropriate statutory National Minimum Wage.

17. You should note that payment will only be made once a properly authorised timesheet has been submitted in accordance with clause

18 of this contract. Time sheets 18. At the end of each week of an assignment (or at the end of an assignment if it is for a period of one week or less or is completed before the end of a week) a completed timesheet will be delivered to We Are BX2 Ltd indicating the number of hours worked during the preceding week (or such lesser period) and signed by an authorised representative of the end client.

19. Where you fail to submit a properly authorised time sheet, any payment due to you may be delayed while We Are BX2 Ltd investigates (in a timely fashion) what hours, if any, were worked by you. We Are BX2 Ltd make no payment to you for hours not worked.

20. You will be paid for all hours worked regardless of whether or not we receive payment from the end client.

21. For the avoidance of doubt, your working time shall only consist of those periods during which you are carrying out work as part of an Assignment and recorded on a completed timesheet. Time spent travelling to the location of work as set out in the assignment schedule (with the exception of time spent travelling between two or more locations under the same Assignment), lunch breaks and other rest breaks may not count as part of your working time for these purposes.

22. You acknowledge and accept that it could be a criminal offence under the Fraud Act 2006 to falsify any time sheet, for example by claiming payment for hours that were not actually worked.

Annual leave

23. You are entitled to 5.6 weeks’ paid holiday during each holiday year (including all bank holiday entitlements), calculated in accordance with and paid in proportion to the number of hours that you have worked on Assignments during the holiday year.

24. Your holiday leave year will start from day 1 of your assignment and run for 12 months.

25. If an Assignment starts or finishes part way through the holiday year, your holiday entitlement during that year shall be calculated on a pro-rata basis.

26. Entitlement to payment for leave accrues in proportion to the amount of time worked by you on Assignments during the holiday year. For the avoidance of doubt, you will not accrue any holiday entitlement between Assignments.

27. You are only entitled to take leave that you have accrued.

28. All entitlement to annual leave must be taken during the course of the holiday year in which it accrues, and no untaken holiday can be carried forward to the next holiday year.

29. To book a holiday, you must have authorisation from the client and call our holiday line on 0161 444 3613 (option 4) on the week of the holiday.

30. Where a bank holiday or other public holiday falls during an Assignment and you ordinarily would work on that day, then subject to you having accrued entitlement for payment for leave, that day shall count as part of your paid annual leave entitlement.

31. You shall have no entitlement to any payment in lieu of accrued but untaken holiday except on termination of this contract.

32. Where these terms are terminated by either party, You shall repay to We Are BX2 Ltd an amount in respect of any holiday periods taken in excess of the holiday entitlement for that year and you hereby authorise We Are BX2 Ltd to take repayment of such monies by way of deduction from any monies owed to you. If, following such deduction you owe further monies in respect of pay received for annual leave taken but not accrued at the time of termination, you will repay such monies on demand.

Sickness absence

33. If you are absent from work for any reason, you must notify We Are BX2 Ltd of the reason for your absence as soon as possible.

34. If you satisfy the qualifying conditions laid down by statute, you may be entitled to receive Statutory Sick Pay (SSP) at the prevailing rate in respect of any period of sickness or injury during the assignment. You will not be entitled to any other payments from We Are BX2 Ltd during such periods. SSP will finish at the end of an assignment and not continue beyond. For SSP purposes, your qualifying days will be Monday to Friday.

Other paid leave

35. You may be eligible for some statutory paid leave (subject to statutory qualifying conditions), including maternity, paternity, shared parental pay, adoption and bereavement pay. For the avoidance of doubt, your entitlement to statutory leave will be governed by the relevant statute and you do not have any freestanding contractual right to be paid leave other than that specifically provided for under these terms.

Pensions

36. If You are eligible for auto-enrolment, We Are BX2 Ltd will comply with its obligations under the Pensions Act 2008 and enrol you automatically into an approved pension scheme provided by NOW Pension (the Pension Provider).

37. For the avoidance of doubt, any right that you may have to be enrolled in a statutory pension scheme is a statutory right only and you do not have a freestanding contractual right to be enrolled into a pension scheme by We Are BX2 Ltd.

Benefits

38. You are not entitled to receive any additional benefits other than those already outlined in this contract from We Are BX2 Ltd.

Responsibility for the Services

39. Where required, you warrant that you have the necessary clearances and licences (including your eligibility to work in the UK) to provide the Services. You will inform We Are BX2 Ltd immediately where any of these clearances or licences are revoked, rescinded, invalidated, suspended or are not operational.

40. You warrant that you have the skills, abilities and the necessary experience to provide the Services. For the avoidance of doubt, no training will be provided to you by We Are BX2 Ltd. Details of any training which you may be required to undertake by our partner agency or the end client for the purposes of an Assignment will be set out in written assignment schedules.

41. Upon starting an assignment, you will be notified of any PPE policies and requirements. Scope, Termination and Status

42. The parties agree that this relationship between We Are BX2 Ltd and you is not one of employer and employee and that you are not an employee of We Are BX2 Ltd and consequently do not have the associated statutory rights. You will be treated by We Are BX2 Ltd as a “worker” as defined in Section 230(3)(b) of the Employment Rights Act 1996.

43. This Contract is exclusively between We Are BX2 Ltd and you and does not represent, create or imply a contract between you and the end client.

44. We Are BX2 Ltd have Disciplinary and grievances procedures in place which you will need to follow should you wish to raise such a matter.

45. We Are BX2 Ltd shall at all times comply with its obligations under the General Data Protection Regulation (EU) 2016/679 and the Data Protection Act 2018 when collecting and processing information relating to you in accordance with We Are BX2 Ltd privacy notice.

46. You warrant that you shall comply with We Are BX2 Ltd’s data protection policy when handling any personal data in the course of your Assignments including, where applicable, the data protection policy of our partner agency or end clients. 47. This Contract may be terminated by either party at any time without prior notice or liability.

48. If there is no work activity for a period of 6 weeks then a P45 shall be issued.

Confidentiality

49. In this Agreement, 'Confidential Information' means:

49.1. information relating to the business, management system, finances, transactions and affairs of We Are BX2 Ltd or any end clients;

49.2. trade secrets (including formulae, computer programs, processes, methods, inventions, technical data, databases, know-how, training techniques, marketing data, operating procedure, policies and practices and designs) relating to the business of We Are BX2 Ltd or any end clients and/or any of their suppliers, agents or distributors;

49.3. any information which is identifiable to you by We Are BX2 Ltd or end clients as being confidential or secret in nature or which ought reasonably be regarded as confidential.

50. Except in the proper performance of your work on an Assignment (or as required by law), you will not, either during an assignment or at any time after it ends, without the prior written approval of We Are BX2 Ltd or end clients, use confidential information for your own benefit or for the benefit of any other person, firm, company or organisation (other than We Are BX2 Ltd or end clients the case may be), or directly or indirectly disclose confidential information to any person (other than any person employed by We Are BX2 Ltd or end clients whose province it is to have access to that Confidential Information).

51. You must not make (otherwise than for the benefit of We Are BX2 Ltd or end clients as appropriate) any notes, memoranda, records, tape recordings, computer programs, photographs, plans, drawings or any other form of record (whether electronic or paper) relating to any matter within the scope of the business or the dealings or affairs of We Are BX2 Ltd or end clients.

52. At the end of each assignment or at any time and from time to time when requested by We Are BX2 Ltd, you must deliver up to our end clients or to We Are BX2 Ltd (as directed) all property, equipment, records, correspondence, documents, files, confidential Information and other information (whether originals, copies or extracts) belonging to, or in any way relating to the business and affairs of We Are BX2 Ltd or end clients, which is in your possession or custody or under your control including passes, ID cards, swipe cards, keys, documents, correspondence, files, equipment, computer equipment, computer disks, memory sticks and other digital storage or memory devices, passwords, passcodes and all copies, extracts or summaries of such items, whether in a physical or electronic form. You must also delete, irretrievably, any information relating to the business of We Are BX2 Ltd or our end clients that you have stored on any computer and communication systems, electronic or digital storage or memory device that does not belong to We Are BX2 Ltd or end clients, including (to the extent technically practicable) from such systems and data storage services provided by third parties. You must, if required, confirm to We Are BX2 Ltd or end client (as directed) in writing that you have complied with your obligations under this clause.

Miscellaneous

53. Both parties agree this is intended to be a legally binding contract governing the nature of the contractual relationship between them.

54. Both parties agree that, with the exception of verbal agreements referred to in this contract, these terms and conditions represent the whole agreement between them. No variations may be made to these terms unless agreed in writing by both parties.

55. Should We Are BX2 Ltd fail to enforce or apply any of the rights that it has under this contract, it shall not be construed that We Are BX2 Ltd approves or agrees to any breach of contract or that it loses its rights to enforce the terms of this contract in full at any time now or in the future.

56. The headings used in this contract are for ease of reference only and are not intended to be interpreted as part of the terms agreed between the parties. References to the masculine include the feminine. References to the singular include the plural.

57. A person who is not party to this contact shall have no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this contract. This clause does not affect any right or remedy of any person which exists or is available otherwise than pursuant to that Act.

58. The parties agree that this contract is governed by the laws of England and is subject to the exclusive jurisdiction of the English courts.

THIS IS A LEGALLY BINDING DOCUMENT:

The parties agree that they have read and understood the terms above and that they are a true reflection of the agreement between the parties and that both parties have had the opportunity to seek advice prior to the agreement of these terms. Full name: 

Have you ever suffered from any of the following? 

Visual defects/eye conditions (inc colour blindness) Hearing defects / ear conditions / discharge? 

1 Definitions

1.1 In this agreement the following definitions apply;

“Assignment” means the period during which the worker is engaged to render services to the client;

“Client” means the person, firm or corporate body engaging the services of the worker;

“Employment business” means We Are BX2 Limited of Office 101, Earl Mill, Dowry Street, Oldham, OL8 2PF;

“Temporary worker” means the worker signing this agreement;

“Working week” means an average of 48hrs each week, calculated over a 17 week reference period.

1.2 References to the singular include the plural and references to the masculine include the feminine and vice versa.

1.3 The headings contained in this agreement are for the convenience only and do not affect their interpretation.

2 Restriction

2.1 The working time regulations 1998 provide that the temporary worker shall not work on an assignment with the client in excess of the working week unless s/he agrees in writing that this limit should not apply.

3 Consent

3.1 The temporary worker hereby agrees that the working week limit shall not apply to the assignment.

4 Withdrawal of consent

4.1 The temporary worker may end this agreement by giving the employment business 3 months notice in writing.

4.2 For the avoidance of doubt, any notice bringing this agreement to an end shall not be construed as termination by the temporary worker of an assignment with a client.

4.3 Upon the expiry of the notice period set out in clause 4.1 the working week limit shall apply with immediate effect.

5 The Law

5.1 These terms are governed by the law of England and are subject to the exclusive jurisdiction of the Court of England.

To agree, please enter your full name and signature below:

A night worker is an employee who is scheduled to work at least three hours of his/her daily working time during nighttime on the majority of days on which he/she is scheduled to work. Nighttime is defined as the period between 11 pm and 6 am.

Night workers are entitled to a voluntary health assessment to check whether they are fit for the work required. Very few health problems will prevent people being able to work at night, and where there is a medical problem that could be relevant, it will almost always be possible for the person to be able to work during night hours with suitable modifications to their treatment programme.

The purpose of the questionnaire is to ask whether you have any health problem that could be affected by night work, so that where necessary an appropriate medical review can be arranged. The questionnaire will be confidential to We Are BX2 Ltd.

If a medical review is required, we will make arrangements with a local Occupational Health Advisor who will provide a report on your fitness will be provided to your manager who is responsible for work assignments and for the arrangements for health and safety at work.

Please complete the form and tick the appropriate box for the questions listed; if you have any other condition that you believe should be considered, please write brief details at the bottom of the page.