This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you, using your data to ask for your assistance in relation to one of our Candidates, or you are visiting our website. • It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights. • This Privacy Policy applies to the personal data of our Website Users, Candidates, Clients, Suppliers, and other people whom we may contact in order to find out more about our Candidates or whom they indicate is an emergency contact. It also applies to the emergency contacts of our Staff. To be clear, if you are a member of Lycon Recruitment LTD.’ Staff, you should refer to the Lycon Recruitment LTD.’ Staff Privacy Policy which is available on the Lycon Recruitment LTD. intranet. • For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the company responsible for your personal data (“Lycon Recruitment LTD.” or “us”). • It is important to point out that we may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes on the website. • If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these as well. • This Privacy Policy applies in relevant countries throughout our international network. Different countries may approach data privacy in slightly different ways and so we also have country-specific parts to this Privacy Policy. This allows us to ensure that we’re complying with all applicable data privacy protections, no matter where you are.
SHORT FORM “AT A GLANCE” SECTION
What kind of personal data do we collect?
• CANDIDATE DATA: In order to provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that will genuinely help us to help you, such as your name, age, contact details, education details, employment history, emergency contacts, immigration status, financial information (where we need to carry out financial background checks), and social security number (and of course you may choose to share other relevant information with us). Where appropriate and in accordance with local laws and requirements, we may also collect information related to your health, diversity information or details of any criminal convictions. • To the extent that you access our website we will also collect certain data from you.
• CLIENT DATA: If you are a Lycon Recruitment LTD. customer, we need to collect and use information about you, or individuals at your organisation, in the course of providing you services such as: (i) finding Candidates who are the right fit for you or your organisation; (ii) providing you with a Managed Service Provider (“MSP”) programme (or assisting another organisation to do so); (iii) providing you with Recruitment Process Outsourcing (“RPO”) services (or assisting another organisation to do so); and/or (iv) notifying you of content published by Lycon Recruitment LTD. which is likely to be relevant and useful to you (for example our Skills Index). • To the extent that you access our website we will also collect certain data from you.
• SUPPLIER DATA: We need a small amount of information from our Suppliers to ensure that things run smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us). • To the extent that you access our website we will also collect certain data from you.
• PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS: In order to provide Candidates with suitable employment opportunities safely and securely and to provide for every eventuality for them and our Staff, we need some basic background information. We only ask for very basic contact details, so that we can get in touch with you either for a reference or because you’ve been listed as an emergency contact for one of our Candidates or Staff members.
• WEBSITE USERS: We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, and the times that our website is most popular. • A number of elements of the personal data we collect from you are required to enable us to fulfil our contractual duties to you or to others. Where appropriate, some, for example Candidates’ social security number and, religious affiliation, are required by statute or other laws. Other items may simply be needed to ensure that our relationship can run smoothly. Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to fulfil our contractual requirements or, in extreme cases, may not be able to continue with our relationship.
How do we collect your personal data?
• CANDIDATE DATA: There are two main ways in which we collect your personal data: 1. Directly from you; and 2. From third parties. • To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us.
• CLIENT DATA: There are two main ways in which we collect your personal data: 1 Directly from you; and 2 From third parties (e.g. our Candidates) and other limited sources (e.g. online and offline media). • To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us.
• SUPPLIER DATA: We collect your personal data during the course of our work with you. • To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us.
• PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS: We collect your contact details only where a Candidate or a member of our Staff puts you down as their emergency contact or where a Candidate gives them to us in order for you to serve as a referee.
WEBSITE USERS: We collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser. We will also collect data from you when you contact us via the website, for example by using the chat function.
How do we use your personal data?
• CANDIDATE DATA: The main reason for using your personal details is to help you find employment or other work roles that might be suitable for you. The more information we have about you, your skillset and your ambitions, the more bespoke we can make our service. Where appropriate and in accordance with local laws and requirements, we may also use your personal data for things like marketing, profiling and diversity monitoring. Where appropriate, we will seek your consent to undertake some of these activities.
• CLIENT DATA: The main reason for using information about Clients is to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly. This may involve: (i) identifying Candidates who we think will be the right fit for you or your organisation; (ii) providing you with an MSP programme (or assisting another organisation to do so); and/or (iii) providing you with RPO services (or assisting another organisation to do so). The more information we have, the more bespoke we can make our service.
• SUPPLIER DATA: The main reasons for using your personal data are to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly, and to comply with legal requirements.
• PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS:We use referees’ personal data to help our Candidates to find employment which is suited to them. If we are able to verify their details and qualifications, we can make sure that they are well matched with prospective employers. We may also use referees’ personal data to contact them in relation to recruitment activities that may be of interest to them. We use the personal details of a Candidates or Staff member’s emergency contacts in the case of an accident or emergency affecting that Candidates or member of Staff .
• WEBSITE USERS: We use your data to help us to improve your experience of using our website, for example by analysing your recent job search criteria to help us to present jobs to you that we think you’ll be interested in. If you are also a Candidate or Client of Lycon Recruitment LTD., we may use data from your use of our websites to enhance other aspects of our communications with, or service to, you. • Please note that communications to and from Lycon Recruitment LTD.’ Staff including emails may be reviewed as part of internal or external investigations or litigation.
Who do we share your personal data with?
• CANDIDATE DATA: We may share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with prospective employers to increase your chances of securing the job you want. Unless you specify otherwise, we may also share your information with any of our group companies and associated third parties such as our service providers where we feel this will help us to provide you with the best possible service.
• CLIENT DATA: We will share your data: (i) primarily to ensure that we provide you with a suitable pool of Candidates; (ii) to provide you with an MSP programme (or assist another organisation to do so); and/or (iii) to provide you with RPO services (or assist another organisation to do so). Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers to help us meet these aims. • SUPPLIER DATA: Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.
• PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS: Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.
• WEBSITE USERS: Unless you specify otherwise, we may share your information with providers of web analytics services, marketing automation platforms and social media services to make sure any advertising you receive is targeted to you.
How do we safeguard your personal data?
• We care about protecting your information. That’s why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data. How long do we keep your personal data for? • If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of two years, we will Delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).
How can you access, amend or take back the personal data that you have given to us?
Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise. • Right to object: If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply. • Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time. • Data Subject Access Requests (DSAR): Just so it’s clear, you have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or Delete such information. At this point we may comply with your request or, additionally do one of the following: – we may ask you to verify your identity, or ask for more information about your request; and – where we are legally permitted to do so, we may decline your request, but we will explain why if we do so. • Right to erasure: In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to “erase” your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will Delete your data but will generally assume that you would prefer us to keep a note of your name on our register of individuals who would prefer not to be contacted. That way, we will minimise the chances of you being contacted in the future where your data are collected in unconnected circumstances. If you would prefer us not to do this, you are free to say so. • Right of data portability: If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you, or by providing you with a copy in a commonly used machine readable format. • Right to lodge a complaint with a supervisory authority: You also have the right to lodge a complaint with your local supervisory authority. • If your interests or requirements change, you can unsubscribe from part or all of our marketing content (for example job role emails or Lycon Recruitment LTD. newsletters) by clicking the unsubscribe link in the email, or by updating your preferences through our preference centre on the Lycon Recruitment LTD. website (by signing into your account or entering your email address). How do we store and transfer your data internationally?
Lycon Recruitment LTD controls the processing of personal data on its website(s).
What are cookies and how do we use them?
A “cookie” is a bite-sized piece of data that is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system. We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website. We can use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We can also use cookies to analyse traffic and for advertising purposes. If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings. We also provide information about this in our Marketing preferences page on the Lycon Recruitment LTD website. How to reject cookies If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings Most web browsers will accept cookies but if you would rather we didn’t collect data in this way you can choose to accept all or some or reject cookies in your browser’s privacy settings. However, rejecting all cookies means that you may not be able to take full advantage of all our website’s features. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
LONG FORM DETAILED SECTIONS
WHAT KIND OF PERSONAL INFORMATION DO WE COLLECT?
So you’re looking for a bit more insight into what data we collect about you? Here’s a more detailed look at the information we may collect. The information described below is, of course, in addition to any personal data we are required by law to process in any given situation. CANDIDATE DATA: Depending on the relevant circumstances and applicable local laws and requirements, we may collect some or all of the information listed below to enable us to offer you employment opportunities which are tailored to your circumstances and your interests. In some jurisdictions, we are restricted from processing some of the data outlined below. In such cases, we will not process the data in those jurisdictions:
Name; Age/date of birth; Birth number; Sex/gender; Photograph; Marital status; Contact details; Education details; Employment history; Emergency contacts and details of any dependants; Referee details; Immigration status (whether you need a work permit); Nationality/citizenship/place of birth; A copy of your driving licence and/or passport/identity card; Financial information (where we need to carry out financial background checks); Social security number (or equivalent in your country) and any other tax-related information; Diversity information including racial or ethnic origin, religious or other similar beliefs, and physical or mental health, including disability-related information; Details of any criminal convictions if this is required for a role that you are interested in applying for; Details about your current remuneration, pensions and benefits arrangements; – Information on your interests and needs regarding future employment, both collected directly and inferred, for example from jobs viewed or articles read on our website; Extra information that you choose to tell us; Extra information that your referees choose to tell us about you; Extra information that our Clients may tell us about you, or that we find from other third party sources such as job sites; IP address; The dates, times and frequency with which you access our services; and CCTV footage if you attend our premises.
have your contact details or the details of individual contacts at your organisation (such as their names, telephone numbers and email addresses) to enable us to ensure that our relationship runs smoothly. We also hold information relating to your online engagement with Candidate profiles and other material published by Magnus Search Ltd., which we use to ensure that our marketing communications to you are relevant and timely. We may also hold extra information that someone in your organisation has chosen to tell us. In certain circumstances, such as when you engage with our Finance and Debt Recovery teams, our calls with you may be recorded, depending on the applicable local laws and requirements. If we need any additional personal data for any reason, we will let you know. To the extent that you access our website we will also collect certain data from you. ***
SUPPLIER DATA:
We don’t collect much data about Suppliers – we simply need to make sure that our relationship runs smoothly. We’ll collect the details for our contacts within your organisation, such as names, telephone numbers and email addresses. We’ll also collect bank details, so that we can pay you. We may also hold extra information that someone in your organisation has chosen to tell us. In certain circumstances, such as when you engage with our Finance and Debt Recovery teams, our calls with you may be recorded, depending on the applicable local laws and requirements. • To the extent that you access our website we will also collect certain data from you. PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES AND EMERGENCY CONTACTS: All we need from referees is confirmation of what you already know about our Candidate or prospective member of Staff, so that they can secure that job they really want. Emergency contact details give us somebody to call on in an emergency. To ask for a reference, we’ll obviously need the referee’s contact details (such as name, email address and telephone number). We’ll also need these details if our Candidate or a member of our Staff has put you down as their emergency contact so that we can contact you in the event of an accident or an emergency. *** WEBSITE USERS We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, your browser type, the location you view our website from, the language you choose to view it in and the times that our website is most popular. If you contact us via the website, for example by using the chat function, we will collect any information that you provide to us, for example your name and contact details.
HOW DO WE COLLECT YOUR PERSONAL DATA?
CANDIDATE DATA:
We collect Candidate personal data in three primary ways: 1. Personal data that you, the Candidate, give to us; 2. Personal data that we receive from other sources; and 3. Personal data that we collect automatically. Personal data you give to us Lycon Recruitment Ltd. needs to know certain information about you in order to provide a tailored service. This will enable us to provide you with the best opportunities and should save you time in not having to trawl through information about jobs and services that are not relevant to you. There are numerous ways you can share your information with us. It all depends on what suits you. These may include: – Entering your details on the Lycon Recruitment Ltd. website or via an application form, as part of the registration process; – Leaving a hard copy CV at a Lycon Recruitment Ltd recruitment event, job fair or office; – Emailing your CV to a Lycon Recruitment Ltd. consultant or being interviewed by them; – Applying for jobs through a job aggregator, which then redirects you to the Magnus Search Ltd. website; – Entering your personal details into a Magnus Search Ltd. microsite; or – Entering a competition through a social media channel such as Facebook or Twitter. – Personal data we receive from other sources We also receive personal data about Candidate from other sources. Depending on the relevant circumstances and applicable local laws and requirements, these may include personal data received in the following situations: – Your referees may disclose personal information about you; – Our Clients may share personal information about you with us; – We may obtain information about you from searching for potential Candidate from third party sources, such as LinkedIn and other job sites; – If you ‘like’ our page on Facebook or ‘follow’ us on Twitter we will receive your personal information from those sites; and – If you were referred to us through an RPO or an MSP supplier, they may share personal information about you with us. Personal data we collect automatically: • To the extent that you access our website or read or click on an email from us, where appropriate and in accordance with any local laws and requirements, we may also collect your data automatically or through you providing it to us.
CLIENT DATA
We collect Client personal data in three ways:
1. Personal data that we receive directly from you; 2. Personal data that we receive from other sources; and 3. Personal data that we collect automatically. Personal data that we receive directly from you • We both share the same goal – to make sure that you have the best staff for your organisation. We will receive data directly from you in two ways: – Where you contact us proactively, usually by phone or email; and/or – Where we contact you, either by phone or email, or through our consultants’ business development activities more generally.
Personal data we receive from other sources:
Where appropriate and in accordance with any local laws and requirements, we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence including: – From third party market research and by analysing online and offline media (which we may do ourselves, or employ other organisations to do for us); – From delegate lists at relevant events; and – From other limited sources and third parties (for example from our Candidates to the extent that they provide us with your details to act as a referee for them). Personal data we collect via our website: • To the extent that you access our website or read or click on an email from us, where appropriate and in accordance with any local laws and requirements, we may also collect your data automatically or through you providing it to us.
WEBSITE USERS:
When you visit our website, there is certain information that we may automatically collect, whether or not you decide to use our services. This includes your IP address, the date and the times and frequency with which you access the website and the way you browse its content. We will also collect data from you when you contact us via the website, for example by using the chat function. • We collect your data automatically via cookies, in line with cookie settings in your browser. If you are also a Candidate or Client of Lycon Recruitment Ltd., we may use data from your use of our websites to enhance other aspects of our communications with or service to you.
HOW DO WE USE YOUR PERSONAL DATA?
Having obtained data about you, we then use it in a number of ways. •
CANDIDATE DATA:
We generally use Candidate data in four ways: – Recruitment Activities; – Marketing Activities; – Equal Opportunities Monitoring; and – To help us to establish, exercise or defend legal claims. – In appropriate circumstances in the future, we may also use Candidate data for Profiling. Here are some more details about each: Recruitment Activities • Obviously, our main area of work is recruitment – connecting the right Candidates with the right jobs. We’ve listed below various ways in which we may use and process your personal data for this purpose, where appropriate and in accordance with any local laws and requirements. Please note that this list is not exhaustive.
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Medical health history
- Asthma or hayfever
- Back, neck or joint problems
- Chest/respiratory problems
- Diabetes
- Epilepsy, fits, faints or blackouts
- Skin problems
- Heart disease or high blood pressure
- Mental health problems (eg anxiety / depression / stress)
- Kidney / bladder problems
- Hernia / rupture Stomach or bowel problems
- Circulation problems or blood disorders
- Varicose veins Allergies or immune disorders
General Health and Lifestyle
- Do you have any current or past visual impairment (excluding glasses/lenses)
- Do you have poor hearing in either ear?
- Are you currently taking any medication or receiving any medical treatment?
- Are you currently pending a referral to see a specialist at a hospital clinic or due to be admitted to hospital?
Food Handling
- Do you suffer, or have you suffered from any of the following; Typhoid Fever or Paratyphoid Fever, Dysentry or Salmonella
- Have you ever had, or been in close contact with anyone known to have Tuberculosis?
- Have you suffered from Diarrhea, vomiting or any other stomach disorders within the last 4 weeks?
- Do you have any problems with your bowels, eg. Colitis, Irritable Bowel Syndrome, Crohns diseases or recurrent diarrhea?
- Any recurrent chest infections, with the production of phlegm?
- Any recurrent eye, ear, throat or mouth infections?
Occupational Health
- Have you ever worked in a noisy environment where you had to shout to make yourself heard?
- Have you ever worked in a dusty environment where dust masks were required?
- Have you ever worked with power tools or other vibratory equipment?
- Do you have any difficulties wearing personal protective equipment? Eg. Gloves, safety glasses, footwear etc?
Do you have any personal or health problems that could affect; - Working in a hot or cold environment - Standing for long periods - Tasks that involve pushing, pulling, lifting or handling of loads - Climbing Stairs - Understanding information
Night Health
The purpose of these questions are to make sure that you are suited to working at night.
- Diabetes
- Heart or circulatory disorders
- Stomach or intestinal disorders
- Any condition which causes difficulties sleeping
- Chronic chest disorders (especially if night time symptoms are troublesome)
- Any medical condition requiring medication to a strict timetable <
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By signing the below, I confirm:
1. The information provided in relation to health and disability section of this application is accurate.
2. I accept responsibility for notifying Lycon Recruitment of any changes to my medical condition to enable them to ensure my needs are met in terms of reasonable adjustments for access to their recruitment service and to my needs in order to perform the job or position sought or being undertaken.
3. I give my permission to Lycon Recruitment to share this information with occupational health professionals and / or clients to which I am supplied, where necessary to ensure my needs are met in terms of reasonable adjustments in order to perform the job or position sought or being undertaken.
4. Signature of Temporary Worker *
1. Definitions
1.1. In this agreement the following definitions apply: -
“Assignment” means the period during which the Temporary Worker is supplied by the Employment Business to render services to the Client;
“Client” means the person, firm or corporate body together with any subsidiary or associated company as defined by the Companies Act 1985 to whom the Temporary Worker is supplied or introduced;
“Employment Business” means Lycon Recruitment LTD ,AMC House 12 Cumberland Avenue ,NW10 7QL ;
“Temporary Worker” means the individual who is introduced by the Employment Business to render services to the Client;
“Working Week” means an average of 48 hours each week calculated over a 17 week reference period.
1.2. Unless the context otherwise requires, references to the singular include the plural.
1.3. The headings contained in these Terms are for convenience only and do not affect their interpretation.
2. Restriction
2.1. The Working Time Regulations 1998 (as amended) provide that the Temporary Worker shall not work on an Assignment with the Client in excess of the working week unless they agree in writing that this limit shall not apply.
3. Consent
3.1. The Temporary Worker hereby agrees that the Working Week limit shall not apply to the Assignment.
4. Withdrawal of Consent
4.1. The Temporary Worker may end this Agreement by giving the Employment Business 3 months notice in writing.
4.2. For the avoidance of doubt, any notice bringing this Agreement to an end shall not be construed as termination by the Temporary Worker of an Assignment with a Client.
4.3. Upon the expiry of the notice period set out in clause 4.1, the Working Week limit shall apply with immediate effect.
5. The Law
5.1. These Terms are governed by the law of England & Wales and are subject to the exclusive jurisdiction of the Courts of England & Wales.
Acceptance – 48 hour opt out agreement
If you agree to the 48 hour opt out agreement , You understand the 48 hour working week limit will not apply and you are free to accept additional hours which may exceed 48 hours in a working week. As a reminder, under the terms of your contract for services agreement, you are free to accept or reject an assignment or additional hours offered.
Refusal – 48 hour opt out agreement
By selecting below you confirm your decision to refuse the 48 Hour opt out agreement. You understand the 48 hour working week limit will apply and you must not exceed this without first returning to our offices and completing the acceptance section of the 48 hour opt out agreement.
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The Road Transport (Working Time) Regulations (RTWT) requires employment businesses to maintain records of the Working Time of the mobile workers who are involved in operations subject to EU drivers hours rules. An employment business is obliged to ensure that the working time limits specified below are complied with for a temporary workers they engage:
Summary of the RTWT Regulations
In summary the RTWT regulations provide for the following:
- Mobile drivers (such as HGV drivers and crew) are subject to a maximum Working Time of 48 hours per week over a default 17 week reference period; this default reference period may be changed to a rolling reference period and extended to 26 weeks in certain circumstances
- There is a maximum weekly limit of 60 Hours Working Time
- There is a maximum of 10 hours night work within each 24 hour period. Night time is defined as a midnight to 04:00am ( for goods vehicles and 01:00am and 05:00am (for passenger vehicles). This maximum may be extended in certain circumstances.
- Rest periods: Mobile workers must take the following breaks: 30 minutes after 6 hours Working Time and 45 minutes for over 9 hours Working Time. It is important to note that EU Drivers Hours breaks and rest periods still apply.
How we calculate your average Working Time
We will calculate your average Working Time over a 17 week calendar reference period. The reference period we will use begins on midnight on the nearest Monday morning on or after 1 April, 1 August and 1 December each year and ending at midnight at the beginning of the nearest Monday falling on or after 17 weeks of these dates. If we decide to operate a 26 week rolling reference period we will confirm this in writing to you,
Your responsibilities
It is your responsibility to inform us of all your Working Time during the reference periods we use and to keep us updated as to any additional Working time you undertake for other employers or employment businesses for these purposes during an assignment. It is also your responsibility to accurately record your Working Time during an assignment.
RTWT Regulations have been introduced to protect and safeguard the health and safety of mobile worker, other road users and the public.
A mobile worker also has a responsibility for complying with the regulations. If the mobile worker knowingly breaks the rules (eg neglects to inform their employer or employment business about other work, or knowingly makes a false record), then they will be committing a criminal offence and may be subject to a fine on conviction of up to £5000. (Regulation 18 of the RTWT Regulations).
The RTWT Regulations require that all work undertaken for other employers must be taken into account when we calculate your Working Time during the televant reference period. Both transport and non-transport work must be taken into account.
Accordingly, please provide details of Working Time undertaken for any other employers or employment businesses during the current 17 week reference period. See above for the dates of the relevant 17 week reference period.See above for the dates of the relevant 17 week reference period.
Both transport and non-transport working time must be declared. If you are engaged charitable or voluntary work, or work for the TA, fire service or police you must inform us and you should fill out the chart below as if you were engaged in other work, even though we may exclude time spent on such activities from our calculation of your Working Time
Please complete one of the following two declarations:
I declare that: I have accurately detailed all my Working Time during the current reference period in the provided chart and that it is true and correct to the best of my knowledge; As stated I AM NOT / I AM ( please select below which applies to you) currently engaged in any work, other than for Lycon Recruitment LTD which needs to be included in the calculations of my Working Time under the RTWT Regulations; and I will keep Lycon Recruitment informed in writing as to the details of Working Time undertaken for other employers or employment businesses on a weekly basis; and I will inform Lycon Recruitment immediately of there are any changed to my situation which impacts on my working time *
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Your personal data is required by law (e.g. under Prevention of Illegal Working Act 2006, Health and Safety Executive, HMRC, Recruitment and Employment Confederation) and/or contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not, the work finding services will not be provided to you.
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It is your responsibility to ensure you are aware of the maximum height of your vehicle and any height restrictions on your chosen route and any loading areas. You MUST NOT under any circumstances attempt to pass under a restricted area unless you are sure. If the height of your vehicle is not displayed in your cab YOU MUST report to the traffic office to get this information before leaving the yard.
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When driving for any of our clients you will be responsible for any payment of fines imposed by an approved authority E.G Police/Traffic Wardens in the time you are responsible for the vehicle. Driving Force is legally obligated to notify the authority of your name and address and in most circumstances will pay the fine providing you sign and agree to have this amount deducted from your pay.
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I understand the company will ask the DVLA for my driver record information, as and when they require, for the purpose of work finding services. It will do so in accordance with the General Data Protection Regulation and the legal bases for processing data in accordance with the Company’s privacy notice.
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I consent for my contact data to be used by Lycon Recruitment Limited for the purposes of marketing services, additional to those of recruitment and training, which may be offered by Lycon Recruitment, their subsidiaries and/or third-party suppliers. This consent will remain valid for the same periods detailed within our privacy notice according to your status, save where you exercise your rights to withdraw this consent. Where you have consented to marketing you have the right to withdraw that consent at any time by unsubscribing on marketing email or by emailing Data Protection Officer admin@lycon-recruitment.co.uk
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I give my full consent for the above-named company to provide details of my employment to Driving Force Recruitment Ltd, including: dates of employment, accident record, customer service record, absenteeism record. I understand that my data will be processed accordingly in line with Driving Force’s privacy notice.
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Lycon Recruitment might sometimes pay for certain training for you ,in order to recuperate the fund deduction will be made from your payment if you quit the job within 3 months of the training
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7. Personal Information/Right to Work
I confirm that all personal information completed and inputted by myself is True and Factual. I confirm that any documents used to confirm my identity and any relevant qualifications are originals and have not been tampered with in anyway and represent a True Likeness to myself. *
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The information that you provide on this application and on any CV given will be used by Lycon Recruitment LTD to provide you employment finding services. In providing this service to you, you understand your data will be processed accordingly in line with Lycon Recruitment’s privacy notice. Lycon Recruitment LTD may check the information collected, with third parties or with other information held by Lycon Recruitment LTD. Lycon Recruitment may also use or pass on certain information to third parties to prevent or detect crime, to protect public funds or in other ways permitted or required by law.
9. Safe Driver Scheme
As a professional driver, you understand that it is your responsibility to drive in a safe and legal manner at all times and complete all relevant vehicle checks. Damage caused by driver negligence could result in you being personally responsible for charges of up to £500, which will be deducted from your pay at the earliest opportunity. By signing this form, you agree to this amount being deducted from your weekly pay. Please note that no deductions will be made if you have not worked that week.
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Worker: The agency workers regardless of the contract they may be engaged in.
Hirer: The party, being either the client of end user, to whom you are supplied temporarily under an assignment and under whose supervision, direction and control you work.
Equal Opportunities
Lycon Recruitment are committed to treating everyone equally and will not discriminate on the grounds of an individual’s “protected characteristic” under the Equality Act 2010 (the Act). We will not discriminate on the grounds of an individual’s membership or non-membership of a Trade Union and all workers have an obligation to respect and comply with this policy. As a business Lycon Recruitment embraces diversity and aims to promote the benefits of diversity in all of our business activities. Whilst representing Lycon Recruitment on temporary assignment, you must conduct yourself in an appropriate manner and ensure that you do not discriminate against another person or engage in any conduct which may result in discrimination, harassment, bullying or the victimization of another individual which will not be tolerated. For the avoidance of doubt, the following passages highlight areas of the Equality act 2010 which you are expected to abide by.
Protected Characteristic
The Equality Act 2010 makes it unlawful to discriminate against people with a ‘protected characteristic, those protected characteristics are listed and defied below:
• age
• being or becoming a transsexual person
• being married or in a civil partnership
• being pregnant or on maternity leave
• disability
• race including colour, nationality, ethnic or national origin
• religion, belief or lack of religion/belief
• sex / sexual orientation
Age
The Act protects people of all ages. Age is the only protected characteristic that allows the Hirers or Lycon Recruitment to justify direct discrimination.
Disability
Under the Act, a person is disabled if they have a physical or mental impairment which has a substantial and long-term adverse effect on their ability to carry out normal day-to-day activities, which would include things like using a telephone, reading a book or using public transport.
The Act includes protection from discrimination arising from disability. This states that it is discrimination to treat a disabled person unfavourably because of something connected with their disability.
Gender reassignment
The Act provides protection for transsexual people. A transsexual person is someone who proposes to, starts or has completed a process to change his or her gender. The Act no longer requires a person to be under medical supervision to be protected – so a woman who decides to live as a man but does not undergo any medical procedures would be covered.
Marriage and civil partnership
The Act protects workers who are married or in a civil partnership against discrimination. Single people are not protected.
Pregnancy and maternity
A woman is protected against discrimination on the grounds of pregnancy and maternity during the period of her pregnancy and any statutory maternity leave to which she is entitled. During this period, pregnancy and maternity discrimination cannot be treated as sex discrimination.
Race
For the purposes of the Act ‘race’ includes colour, nationality and ethnic or national origins.
Religion and belief
In the Equality Act, religion includes any religion. It also includes a lack of religion, in other words Workers are protected if they do not follow a certain religion or have no religion at all. Additionally, a religion must have a clear structure and belief system. Belief means any religious or philosophical belief or a lack of such belief. To be protected, a belief must satisfy various criteria, including that it is a weighty and substantial aspect of human life and behaviour. Denominations or sects within a religion can be considered a protected religion or religious belief. Discrimination because of religion or belief can occur even where both the discriminator and recipient are of the same religion or belief.
Sex
Both men and women are protected under the Act. Sexual orientation The Act protects bisexual, gay, heterosexual and lesbian people. Discrimination can come in more than one form, when you are speaking to individuals you need to be aware of what topics you choose to share within your working environment in order not to offend others and pose a risk of discrimination. All protected characteristics are relevant in association to discrimination: Direct discrimination Direct discrimination occurs when someone is treated less favourably than another person because of a protected characteristic they have or are thought to have or because they associate with someone who has a protected characteristic
Discrimination by association
This is direct discrimination against someone because they associate with another person who possesses a protected characteristic.
Perception discrimination
This is direct discrimination against an individual because others think they possess a particular protected characteristic. It applies even if the person does not actually possess that characteristic.
Indirect discrimination
Indirect discrimination can occur when you have a condition, rule, policy or even a practice within Lycon Recruitment that applies to everyone but particularly disadvantages people who share a protected characteristic. Indirect discrimination can be justified if you can show that you acted reasonably in managing the situation, ie that it is ‘a proportionate means of achieving a legitimate aim’.
A legitimate aim might be any lawful decision you make in running your business or organisation, but if there is a discriminatory effect, the sole aim of reducing costs is likely to be unlawful. Being proportionate really means being fair and reasonable, including showing that you’ve looked at ‘less discriminatory’ alternatives to any decision you make.
Dignity at work
As part of its overall commitment to equal opportunities, Lycon Recruitment are fully committed to promoting a harmonious working environment. All workers have the right to be treated with respect and dignity, in an environment free from harassment, victimisation and bullying, whether it is related to disability, race, gender, health, social class, sexual preference, marital status, nationality, religion, employment status, age or membership or Non-membership of a trade union.
Harassment
Harassment is “unwanted conduct related to a relevant protected characteristic, which has the purpose or effect of violating an individual’s dignity or creating an intimidating, hostile, degrading, humiliating or offensive environment for that individual”.
Harassment applies to all protected characteristics except for pregnancy and maternity and marriage and civil partnership. Workers will now be able to complain of behaviour that they find offensive even if it is not directed at them, and the complainant need not possess the relevant characteristic themselves. Workers are also protected from harassment because of perception and association (see page 3).
Bullying
Bullying means any unwanted behaviour that makes someone feel intimidated, degraded, humiliated or offended. It is not necessarily always obvious or apparent to others, and may happen in the workplace without a hirer’s or gap personnel’s awareness.
Bullying can be between two individuals or it may involve groups of people. It might be obvious or it might be insidious. It may be persistent or an isolated incident. It can also occur in written communications, by phone or through email, not just face-to-face.
Examples of bullying behaviour could include:
- spreading malicious rumours, or insulting someone
- exclusion or victimisation
- unfair treatment
- deliberately undermining a competent worker by constant criticism.
Victimisation
Victimisation occurs when a worker is treated badly because they have made or supported a complaint or raised a grievance under the Equality Act; or because they are suspected of doing so. A worker is not protected from victimisation if they have maliciously made or supported an untrue complaint. A complainant will not need to compare their treatment with that of a person who has not made or supported a claim under the Act.
Welcome to Lycon Recruitment. Our aim is to make your working experience as easy as possible. Whilst you are working for our clients you are representing Lycon Recruitment please follow the guidelines below :
* Arrive on time for the start of your shift
* Always take licences, hi viz and safety footwear with you.
* Be polite and courteous at all times.
* Keep in contact with the depot, please alert them of any delays/ changes etc throughout the day.
* Please ensure you adhere to all Drivers Hours laws and regulations
* Please ensure you complete Vehicle checks prior to driving the vehicle, any defects must be reported to the transport office.
* Please report any accidents / incidents as soon as they occur to both Driving Force and the client you’re working for.
* Our working week is Sunday to Saturday, unless stated otherwise.
* All timesheets/hours worked must be received by Monday 10am at the latest, failure to do so will result in delayed payment.
This is YOUR RESPONSIBILITY and not for Driving Force to chase.
* You will receive your wages on a Friday, one week in arrears.
* It is your responsibility to inform Driving Force of any changes to your licences, address, bank details or circumstances.
(1) Lycon Recruitment Limited also operate as a Transport and Logistics Recruitment business .
(2) The Road Transport working Time Regulations came into force on 2nd January 2006 and affect the manner in which mobile workers and the company together conduct the operation.
(3) Lycon Recruitment Limited and the representatives of the workforce have agreed on behalf of the workforce to adopt the flexibility provided by the regulations in respect of the night-work limit.
Provisions
1. Definitions
“The Regulations” means the European communities (organisation of working Time of persons performing mobile Road Transport Regulations 2012 (Si 36 of 2012) hereafter called the Road Transport working Time Regulations 2012
“Client” means the person, firm or corporate body together with any subsidiary or associated company as defined by the Companies Act 1985 to whom the Temporary Worker is supplied or introduced;
“Employment Business” means Lycon Recruitment Limited of AMC House ,12 Cumberland Avenue ,NW10 7QL ;
“Temporary Worker” means the individual who is introduced by the Employment Business to render services to the Client;
“The Parties” means the Employment Business and the Temporary Worker;
2. Scope of agreement
This agreement is concerned with extending the night working limit as provided for in the directive.
3. Term of the agreement
This agreement shall remain in force for a period of 5 years from the date signed below
4. Consent
4.1. The Employment business and the Temporary Worker hereby agrees that the night-work limit shall not apply to the Assignment
5. Withdrawal of Consent
5.1. The Temporary Worker may end this Agreement by giving the Employment Business 3 months’ notice in writing
5.2. For the avoidance of doubt, any notice bringing this Agreement to an end shall not be construed as termination by The Temporary Worker of an Assignment with a Client.
5.3 Upon the expiry of the notice period set out in clause 5.1, the night-work limit shall apply with immediate effect.
6. Operative provision
6.1 The parties acknowledge and agree that the regulations will impact upon the manner in which the operation is conducted. The parties believe that it is in the benefit of both the company and the employees for certain of the provisions of the regulations to be extended or modified
6.2 Night work limit The Temporary worker will work beyond the 10-hour night work limit stated in the regulations but only to the extent where this would not be in breach of other provisions of the regulation or EU drivers’ Hours Regulations
7. Avoidance of doubt For the avoidance of doubt, the parties acknowledge and agree that, save as specifically set out above, the provisions of the regulations shall be in full force and effect.
By signing below you confirm your decision to agree to the night-work limit extension agreement. You understand the night-work limit will not apply and you are free to work additional hours which may exceed 10 hours in a single night shift. As a reminder, under the terms of your contract for services agreement, you are free to accept or reject an assignment or additional hours offered.
Name of employment business: Lycon Recruitment LTD
Name of intermediary or umbrella company: NumberMill Limited
Candidateʼs employer: NumberMill Limited
Type of contract candidate will be engaged under: Contract of Employment
Who will be responsible for paying the candidate: NumberMill Limited
How often the candidate will be paid: Weekly following receipt of hours worked
INTERMEDIARY OR UMBRELLA COMPANY PAY INFORMATION
Candidates are being paid through an intermediary or umbrella company: a third-party organisation that will calculate candidateʼs tax and other deductions and then pay candidate for the work undertaken for the hirer. Lycon Recruitment will still be finding candidateʼs assignments. The money earned on candidateʼs assignments will be transferred to the umbrella company as part of their income. They will then pay candidate their wage. All the deductions made which affect candidateʼs wage are listed below. Candidate payslip may show candidate as an employee of the umbrella company listed below. Name of intermediary or umbrella company: NumberMill Limited Any business connection between the intermediary or umbrella company, the employment business and the person responsible for paying the candidate: N/A
Expected or minimum gross rate of pay transferred to the intermediary or umbrella company from Lycon Recruitment LTD: £16.01 per hour, Deductions from intermediary or umbrella income required by law: Employerʼs National Insurance, Apprenticeship Levy, Employerʼs Pension Contributions (where applicable), Holiday Pay (if the employee opts to accrue and be paid at a later date) Any other deductions from umbrella income (to include amounts or how they are calculated) Company Margin (£10.00/Week) Expected or minimum rate of pay to candidate: National Minimum/Living Wage (currently £12.21/hour) Deductions from your wage required by law: Income Tax (PAYE) National Insurance Contributions Pension Contributions (where applicable) Any other deductions or costs taken from your wage (to include amounts or how they are calculated): N/A
Any fees for goods or services: N/A
Holiday entitlement and pay: 33.00 days (14.54%) Additional benefits: Statutory Employment Rights. Access to Employee Health, Wellbeing and Benefits platform
EXAMPLE PAY 1
Intermediary or umbrella fees Worker fees Example gross rate of pay to intermediary or umbrella company from Lycon Recruitment: (40.00 X £22.00) = £880.00 Deductions from intermediary or umbrella income required by law: Apprenticeship Levy - £3.83 Employer's NI - £100.46 Any other deductions or costs taken from intermediary or umbrella income: Company Margin - £10.00 Example rate of pay to you: £16.71/hour (£668.51) + Holiday Pay (£97.20) Deductions from your pay required by law: Income Tax - £104.60 National Insurance - £41.90 Any other deductions or costs taken from your pay: £0.00 Any fees for goods or services: £0.00 Example net take home pay: £619.21
EXAMPLE 2
Example gross rate of pay to intermediary or umbrella company from Lycon Recruitment: (40.00 X £16.15) = £646.00 Deductions from intermediary or umbrella income required by law: Apprenticeship Levy - £2.82 Employer's NI - £70.07 Any other deductions or costs taken from intermediary or umbrella income: Company Margin - £10.00 Example rate of pay to you: £12.29/hour (£491.63) + Holiday Pay (£71.48) Deductions from your pay required by law: Income Tax - £64.20 National Insurance - £25.69 Any other deductions or costs taken from your pay: £0.00 Any fees for goods or services: £0.00 Example net take home pay: £473.22