Direct Recruitment is committed to protecting the privacy and security of personal data. The policy below outlines how we collect, use, store and protect personal data in compliance with GDPR including the processing of personal data through video interviews. This policy applies to all personal data processed by Direct Recruitment in relation to job applicants, employees and other stakeholders involved in interviews.
2. Lawful Basis for Processing
We process personal data, including video interviews, based on one or more of the following lawful bases:
• Consent – The candidate explicitly consents to the recording and processing of the video interview.
• Legitimate Interests – Processing is necessary for recruitment and selection purposes.
• Contractual Obligation – Processing is required to enter into an employment contract.
• Legal Obligation – Processing is necessary to comply with legal requirements.
3. Types of Data Collected
During the recruitment process, we may collect and process the following data:
• Personal identification details - including name, date of birth, contact details eg email, postal address and phone number, payroll information such as National Insurance number, bank details etc.
• Sensitive Personal Data - including Passport ID, Drivers Licence, Country ID and Health Information
• CV and/or Registration Form, cover letter, and other job application documents.
• Video recordings of interviews.
• Notes and assessments from interviewers.
NB: This list may not be exhaustive.
4. Purpose of Processing Personal data, including video interviews, is collected for the following purposes:
• Assessing candidate qualifications and suitability for the role eg carrying out a DVLA Driving Licence check, taking up of references, forwarding of CV to clients.
• Maintaining records of the recruitment process for both employment and payroll services.
• To process/transfer personal data with third party companies for payroll and employment services, and the passing of information to certain third parties required by law.
• Ensuring fairness and consistency in hiring decisions.
• Complying with legal and regulatory obligations.
5. Data Retention
We retain personal data, including video recordings, only for as long as necessary for recruitment purposes. Video interviews will be stored for a maximum of 12 months from the date of the interview unless required for legal purposes or consented to by the candidate for future opportunities.
6. Data Security and Access Control
We implement technical and organizational measures to ensure the security of personal data, including:
• Secure storage of video interviews with restricted access.
• Encryption and password protection of digital files.
• Limiting access to authorized personnel only.
7. Candidate Rights
Candidates have the following rights under GDPR:
• Right to Access – Request a copy of their personal data.
• Right to Rectification – Request corrections to inaccurate data.
• Right to Erasure – Request deletion of personal data under certain conditions.
• Right to Restriction of Processing – Request limited processing of their data.
• Right to Object – Object to processing based on legitimate interests.
• Right to Data Portability – Request transfer of data to another service provider.
8. Consent and Withdrawal
Where processing is based on consent, candidates have the right to withdraw consent at any time by contacting post@directrecruitment-uk.co.uk. Withdrawal of consent does not affect the lawfulness of processing before withdrawal.
9. Policy Review and Updates This policy will be reviewed periodically to ensure compliance with GDPR and relevant regulations. Any updates will be communicated accordingly.
I hereby agree to the above clauses and give my consent to Direct Recruitment (Midlands) ltd to process the above information about me.
Please sign below to provide consent.
This form is issued to help identify any health problems or disability that may be relevant to your application. Your must declare all illnesses that you have suffered. Please answer all questions, inputting N/A if not applicable.
Do you have any problems with your vision or your eyes, other than the simple need to wear glasses?
If you wear glasses/lenses, when was your prescription last checked?
If you do not wear glasses/lenses, has an optician ever recommended that you should use glasses or lenses for work?
Have you ever experienced any of the following? If yes please detail below including dates.
- Epilepsy
- A blackout or impairment of consciousness
- A stroke or mini-stroke
- Sudden and troublesome dizziness or vertigo
- Serious head injury in the past
- Any form of tumour in the brain
- Surgery on the brain
- Parkinson's Disease or Multiple Sclerosis
- Dementia
Have you ever experienced any of the following? If yes, please detail below.
- Have you had any mental health problems over the past 6 months for which you have needed treatment from a doctor?
- Have you ever suffered from a Psychotic illness such as schizophrenia or manic depression?
- Are you currently on any medication or any other treatment for a mental health problem such as anxiety or depression?
- Have you regularly misused drugs, alcohol or prescribed medicines at any time in the last 12 months?
- Have you ever been addicted to any drugs, alcohol or prescribed medicines at any point over the last 3 years?
Have you ever experienced any of the following? If yes, please detail below including dates
- Angina
- Heart failure or Heart attack
- Heart Surgery or transplant
- Blocked arteries
- Irregular Heartbeat
- Diseases affecting your arteries or circulation
- Aortic Aneurysm
- Heart murmur
- Embolism (blood clot)
- any other heart issue not listed
Do you suffer from high blood pressure and are you on any treatment for this?
Have you ever experienced any of the following? If yes, please detail below including dates
- Diabetes
- Spine, neck, limb or joint issues that affect your mobility or ability to work
- Cancer
- Hearing problems
- Liver or Kidney Disease
- Sleep Apnoea Syndrome
I certify that the statements I have made above are correct and complete to the best of my knowledge and belief. I understand that the medical assessment of my fitness to work will be based on the information I have provided about my health above. I accept full responsibility for the accuracy and completeness of the information I provide about my health and fitness, including my responsibility for any consequences of my providing inaccurate or incomplete information.
Drivers only: I understand that any work will be offered on the basis of the health information I have provided above, and will therefore be subject to my health not changing materially between now and my my next medical review or licence renewal. I accept that it is my responsibility to notify the DVLA, if my health changes, particularly if any change would lead to my having to give a different answer to any of the questions above. I am aware of and accept my full responsibility for any consequences of my failing to notify such a change in my health status.
We are asking you to complete this form in relation to job roles which are not exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). For this reason, you are only required to disclose information about unspent convictions. You are not required to disclose spent convictions on this form. This information will be treated in the strictest of confidence and only taken into account where the offence is relevant to which you are applying. Failure to declare a conviction may require us to exclude you from our register or terminate an assignment if the offence is not declared but later comes to light. However a criminal record will not necessarily be a bar to obtaining a position.
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Option 1: You can disclose your criminal record on a separate sheet and forward this to Direct Recruitment (Midlands) Ltd in an envelope marked Confidential. Please answer below if this is your preferred choice.
Option 2: Please provide details in the box below.
I declare that the information provided on this form is correct. I understand that the declaration of a criminal record will not necessarily prevent me from being offered a role at Direct Recruitment (MIdlands) Ltd
Fill in this form if you do not have a P45 (document you get from your employer when you stop working for them). You should also fill in this form if you have a student loan (whether or not you've a P45). Give the completed form to your employer as soon as possible. They need this information to tell HMRC about you and help them to use the right tax code. Make sure you answer the questions correctly. If you do not, you may pay the wrong amount of tax or student loan deductions. If you do not know the answer, please type N/A.
First names and Last name. Do not use initials or shortened names.
These questions will help to choose the statement that matches your circumstances. The statement you choose helps your employer to apply the correct tax code.
Do you have another job?
a. If YES, tick statement C below
b. If NO, go to question 8
a. If YES, tick statement C below
b. If NO, go to question 9
i. another job which has ended or any of the following taxable benefits
ii. Jobseeker's Allowance (JSA)
iii. Employment and Support Allowance (ESA)
iv. Incapacity Benefit
a. If YES, tick statement B below
b. If NO, tick statement A below
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Do you have a student or postgraduate loan?
a. If YES, go to question 12
b. If NO, go straight to the Declaration
Do you of the following statements apply;
i. you're still studying on a course that your student loan relates to
ii. you completed or left your course after the start of the current tax year, which started on 6 April
iii. you've already repaid your loan in full
iv. you're paying the Student Loans Company by Direct Debit from your bank to manage your end of the loan repayments.
a. If YES, go straight to the Declaration
b. If NO, go straight to question 13
To avoid repaying more than you need to, please state in the box below the correct student loan or loans that you have, Plan1, Plan2, Plan 4 and Postgraduate loan (England and Wales only). Use the guidance below to help you.
You have Plan 1 if any of the following apply:
a. you lived in Northern Ireland when you started your course
b. you lived in England and Wales and started your course on of after 1 September 2012
You have Plan 2 if:
You lived in England and Wales and started your course on of after 1 September 2012
You have Plan 4 if:
You lived in Scotland and applied through the Student's Award Agency Scotland (SAAS) when you started your course.
You have a postgraduate loan if any of the following apply:
a. you lived in England and started your postgraduate master's course on or after 1 August 2016
b. you lived in Wales and started your postgraduate master's course on or after 1 August 2017
c. you lived in England and Wales and started your postgraduate doctoral course on or after 1 August 2018
I confirm that the information I've given on this form is correct.
Please sign in the box below.