Health & Safety Staff Induction
As an agency we take health and safety seriously, but everyone must play their part in making the workplace safer because it is a legal requirement under the Health and Safety at Work act 1974 and other legalisations. Under these laws you are required not only to co-operate with the client to whom you are assigned on matters affecting your own and others health and safety, but you are also required to protect yourself and anyone else who may come into contact with you.
So remember – you are obliged to work safely. It is a legal obligation.
Please tick the boxes after reading the following passages.
1. LEARN how to work safely
2. OBEY safety rules
3. ASK your supervisor if you do not understand any instruction.
4. Report to your supervisor anything that seems dangerous damaged or faulty.
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Tidiness
- Keep work areas and gangways tidy and clear. Do not leave things lying around which people can trip over.
- Wet patches on the floor should be mopped up straight away or someone might slip and fall.
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- Always wash your hands using soap and water or a suitable cleanser, before meals and after using the toilet.
- Dry your hands carefully – don’t wipe them on old rags or on your clothes.
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Use all protective equipment and clothing provided, such as ear and eye protectors, dust masks, overalls and safety shoes, helmets or boots. They may feel strange at first, keep using them and you will get used to them.
- Ask your supervisor to replace any item that gets damaged, worn or lost.
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- Walk, don’t run or rush about.
- Use the gangways.
- Look out for and obey warning notices and safety signs.
- Only drive a works vehicle if you have been trained to use it, and your supervisor allows you to use it.
- Never hitch a ride on a vehicle not made to carry passengers.
- Do not stand on a forklift truck.
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- Your supervisor will arrange for you to be shown how to lift correctly. Only lift or carry what you can easily manage.
- When lifting get a good grip, lift smoothly and close to your body.
- Get help if you are not sure you can lift or carry something safely and easily yourself. Use trolleys or wheelbarrows when they are provided.
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- Ladders – Do not use ladders with split, missing or loose rungs.
- Always make sure that the ladder is placed in the right position, at the right angle and cannot slip.
- If working from a ladder, do not lean too far to the side, come down and move the ladder to a more convenient place.
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- Remember electricity can kill or cause severe burns. Treat it with care.
- Make sure you understand your supervisor’s instructions before using any electrical equipment. If you do not understand, ask your supervisor to show you again.
- Always switch off before connecting or disconnecting any electrical appliance.
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- Operate only machines you have been trained to use and told to use.
- Make sure you can reach the controls and know how to stop any machine you use.
- Safety guards are fitted to machines to protect you and must be used.
- Wait until a machine has stopped and has been switched off before you clean or clear it.
- Dangling chains or loose clothing could get caught up in the moving parts. Keep long hair tucked under a cap or tie it back.
- Do not distract other people who are using machines.
- Tell your supervisor at once if you think a machine is not working properly.
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- Learn to recognise the hazard warning signs or labels which tell you about a type of danger. They Should tell you if a substance is poisonous, easily set on fire, or can cause burns.
- Follow all instructions given on the container or by your supervisor.
- Before you use a substance, find out what to do if it spills onto your skin or clothes.
- If you are splashed with a chemical, wash it off at once in the way you have been shown, then report it to your supervisor or whoever is responsible for first aid.
- Overalls or protective clothing that get soaked or badly stained by harmful substances must not be taken home from work.
- Do not put liquids and substances into unlabeled or wrongly labelled bottles and containers such as lemonade bottles or empty tins. This can be dangerous to everyone you work with.
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- Take care when handling petrol or other flammable substances. Keep them away from naked flames or sparks. Do not smoke.
- Do not throw rubbish or cigarette ends and matches into corners or under benches.
- Obey “NO SMOKING” rules. Find out where smoking is allowed.
- Ensure you know; where the fire exits are, the assembly point , how to raise the alarm and also what means exist for combating fire.
- If you have nominated fire wardens on site – find out who they are.
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- You will be shown the first aid arrangements for your workplace and the location of the first aid box, and first aid book.
- Report any injury, however slight, to your supervisor and any accidents that do not result in injury.
- At work you may meet an inspector from the Health and Safety Executive or from the local authority. He or She is paid to check on working conditions and to use the Health and Safety at Work Act to get dangerous things put right. Always ensure that you treat them with courtesy and respect.
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1. DEFINITIONS
1.1. In this Agreement the following definitions apply:
- “Agency Worker” (Please input your name);
- “Assignment” means the period during which the Agency Worker is supplied to provide services to the Client;
- “Client” means the person, firm or corporate body using the services of the Agency Worker;
- “Employment Business” means Neon Contracts LTD, (registered company number 04444686) of Unit 305 The Argent Centre, 60 Frederick Street, Birmingham, B1 3HS
- “Working Week” means an average of 48 hours each week calculated over a 17-week reference period.
1.2. References to the singular include the plural and references to the masculine include the feminine and vice versa.
1.3. The headings contained in this Agreement are for convenience only and do not affect their interpretation.
2. RESTRICTION
The Working Time Regulations (as amended) provide that the Agency Worker shall not work on an Assignment with the Client in excess of the Working Week unless s/he agrees in writing that this limit should not apply.
3. CONSENT
The Agency Worker hereby agrees that the Working Week limit shall not apply to the Assignment.
4. WITHDRAWAL OF CONSENT
4.1. The Agency Worker may end this Agreement by giving the Employment Business 1 month notice in writing.
4.2. For the avoidance of doubt, any notice bringing this Agreement to an end shall not be construed as termination by the Agency Worker of an Assignment with a Client.
4.3. Upon the expiry of the notice period set out in clause 4.1 the Working Week limit shall apply with immediate effect.
5. THE LAW
This Agreement is governed by the law of England & Wales and is subject to the exclusive jurisdiction of the Courts of England & Wales.
Privacy Notice
The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including special categories of personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with this privacy statement. We will comply with current data protection laws at all times.
Contents
1. Collection and use of personal data
a. Purpose of processing and legal basis
b. Legitimate interest
c. Statutory/contractual requirement
d. Recipients of data
2. Information to be provided when data is not collected directly from the data subject
a. Categories of data
b. Sources of data
3. Overseas transfers
4. Data retention
5. Your rights
6. Automated decision making
7. Links to external sites
8. Sale of the business
9. Data security
10. Changes to this privacy statement
11. Complaints or queries
1. Collection and use of personal data
a. Purpose of processing and legal basis
The Company will collect your personal data (which may include special categories of personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
On some occasions we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfill a contractual obligation that we have with you
b. Legitimate interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
- Managing our database and keeping work-seeker records up to date;
- Providing work-finding services to you and our clients;
- Contacting you to seek your consent where we need it;
- Giving you information about similar products or services to those that you will have used from us recently;
c. Statutory/contractual requirement
The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements). Our clients may require this personal data, and we may need your data to enter into a contract with you. If you do not give us the personal data we need to collect In order to comply with our statutory and legal requirements, we may not be able to continue to provide work-finding services to you.
d. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- Clients (who we may introduce or supply you to)
- Your former employers who we may seek references from
- Payroll service providers who manage payroll on our behalf or other payment intermediaries who we may introduce you to
- Other recruitment agencies in the supply chain
- Auditors who are assessing the compliance and processes of the business to ensure its adherence to all relevant legislation and good practice guidance
Categories of data: The Company has collected the following personal data on you:
Personal data:
- Name, address, mobile no., email
- National insurance no.
- Nationality (through right to work check)
- Bank details
Special categories of personal data:
- Health information including whether you have a disability
- Criminal conviction(s)
Source of the personal data: The Company sourced your personal data/special categories of personal data:
- From jobs boards, LinkedIn
- A former employer
- A referee whose details you previously provided to us
- Cookies listed in section 7 <
The Company will not transfer the information you provide to us to countries outside the UK and/or the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. We are required to keep your records relating to the right to work in the UK 2 years after employment or the engagement has ended alterable and working time records including your 48 hour opt out notice annual leave/holiday records 2 years from the time they were created.
Additionally, we must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.
Where the Company has obtained your consent to process your personal and special categories of personal data, we will do so in line with our retention policy (a copy of which is attached). Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your [personal data and sensitive personal data.
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting:
- Lisa Povey
- Phone – 0121 236 5555
- Email – Lisa@neoncontracts.co.uk
Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
The Company’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.
If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business. Where the sale of the business results in the transfer of your details to a different data controller we will notify you of this.
The Company takes every precaution to protect users’ information. Access to users data is protected by username and password along with two-step authentication and all data is encrypted.
Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/the Internet.
If you share a device with others, we recommend that you do not select the “remember my details” function when that option is offered.
If you have any questions about the security at our website, you can email Lisa Povey at Lisa@neoncontracts.co.uk
We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.
If you wish to complain about this privacy notice or any of the procedures set out in it please contact:
- Lisa Povey
- Phone – 0121 236 5555
- Email – Lisa@neoncontracts.co.uk
You also have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/make-a-complaint/, or any other relevant authority should your personal data be processed outside of the UK and you believe that your data protection rights have not been adhered to.